Research catalog guide
Receiving Research Materials: Documentation Checklist
A repeatable receiving check helps a laboratory preserve the connection between an order and the material placed into controlled inventory. Adapt this checklist to the organization’s own procedures and requirements.
Match the order
Confirm the order reference, product name, selected variant, SKU, quantity, and package count. Resolve discrepancies before the material is accepted into active inventory.
Record visible condition
Document arrival date, packaging condition, visible product identifiers, and any damage. Keep photographs and support correspondence with the receiving record when an issue is reported.
Complete internal intake
Assign the organization’s storage location and access controls, preserve the visible lot reference, and record disposition according to internal policy. Storefront information does not replace laboratory receiving controls.
Escalate discrepancies consistently
Quarantine an item from active inventory when the product, format, quantity, visible identifier, or package condition does not match the receiving record. Photograph the condition, keep the packaging, note the order reference, and contact order support promptly. Do not alter labels or merge the item into existing stock while the issue is being reviewed. Record the support outcome and final disposition in the same intake record.
